The document management process consists of document creation, document control and records management. Document controller job description template ziprecruiter. Key responsibilities track and distribute controlled documents, using the doc control procedures, format and distribution schedule. A document controller needs to do a lot of work of documents and here are some of the major duties and responsibilities of a document controller. The role involves maintaining document control logs, recording all correspondence, and maintaining a database of key submission dates. Everyone is always looking for the best jobs on the market. The controller is in charge of workflow, letting a person or group of people know that action needs to be performed on a file to complete a process. Controlling documents is a key requirement of iso 9001. Performs other duties in support of the project schedule as described in the. Maintaining and updating tracking logs and records. And luckily, professional resume templates have enabled many people to land the exact same job they have always wanted to have. This role often involves working to deadlines and ensuring that all departments of the organisation are following the same procedures with regards to documents. Provide professional document control duties applying diversified knowledge and experience of document control and filing practices to support construction projects. Thank you for joining us to talk about the 5 essential skills that make a great document control hire.
A large part of the job is to control the retrieval of documents. Responsible for control trackissue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, nfc, rfi, cvi,rfm, letters, staff daily report, submittals and other forms of pertinent documents from the client and subcontractors including atkins internal documents 082009 042012. Document controller cv samples document controller cv. Responsible for handling all older documents and establishing which ones were ready to be archived.
Responsibilities will include, providing system reports. Receives, catalogues and stores hard copies and electronic copies of all technical. Document controller document controllers maintain project documents. A document controller is responsible for the timely, accurate and efficient preparation and management of documents. These descriptions are living documents and include task, duty, and responsibility lists, qualifications, reporting relationships and titles, and dates of creation andor revision. Sep 19, 2014 the document control function has the responsibility to manage document flow and storage in an organization through various functions and processes. Ensured that all archived documents were stored in compliance with the relevant health and safety regulations. Manage the tasks of controlling and monitoring documents and assure its compliance with the corporate methodology and procedures. Document controller resume samples and examples of curated bullet points. Apply to 2588 vacancies for document controller jobs, 893 in uae, 494 in egypt, 435 in saudi arabia. Typing contracts archiving files and needed requirements proven work experience as a document controller or similar role. Maintained files on a manual document control system, in electronic and hard copy. Exceptional at providing services in the area of operations documentation management including implementation of automated documents.
Document controller jobs in dubai 467 vacancies in apr. List of document control specialist responsibilities and duties. A document controller is responsible for all of the documents and processes in a company. In the oil and gas industry, there is a similar job description called a document control assistant. Document items shall have the items unique part number and revision on the front page and in the electronic file name i. Created document revision, distribution, obsolescence, and retention activities.
Once all comments have been addressed, the document will be submitted to the dcc for a format check and effective date assignment. Approve transactions and use of funds for departments. A document controller is also in charge of retrieving the necessary documents when asked. Document controller personal summary a document controller with a proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures. Class definition under general supervision, the incumbent is responsible for a wide range of duties pertaining to the management of hard copy files stored onsite in the engineering design and services document control room, the management of electronic files generated by engineering. Save your documents in pdf files instantly download in pdf format or. May 18, 2015 distributing documents and any work assigned by engineering manage the document controller will receive electronic transmission of documents in pdb mail box and shall export data to pdb. Document control certification is an advantage specific training courses related to document management and quality. Requisition of office supplies for document control. We make the hiring process one step easier by giving you a template to simply post to our site. Job description document controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary. Senior document controllerdocument controller key responsibilities. Document controller objectives resume objective livecareer. Produced written reports on a quarterly basis for the document control manager.
Document controllers are responsible for controlling the numbering, filing, sorting, retrieval and archiving of electronically stored or hard copy documentation produced by technical. The software provides control over the documents which are getting expired. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties. Document control is all to do with transferring information between relevant parties. Many companies use electronic document management systems to track digital documents. If you are a beginner or junior document controller. Job descriptions are valuable communications tools for supervisors and staff members. Job description document controller coordinator office admin job purpose.
Manage and maintain all controlled company documents. Appendix b criteria vi and xvii, addressing document control and records management, respectively. They control the numbering, sorting, filing, storing and retrieval of both. Document controller resume sample resumes misc livecareer. Job duties document control specialists store, manage and track company documents. Document management in sharepoint server microsoft docs. Document control in construction sites course in arabic. Adobe acrobat converting documents into pdf format, splitting pdf files, recombining pdf files, redacting pdf files.
Ensure document management consistency across all projects, rigorously, maintaining control. Refer to responsibilities and delegations in this document. Typical job description of a document controller consepsys. However, many struggle to define it simply and effectively. Motivated document controller with over 7 years of organizational expertise.
The controller is typically tasked with overseeing the flow of information through documents in a company, ensuring that proper documents are. The title primarily is used for legal document assistant lda. Controller job description templates are needed for framing the best job descriptions for the position of a controller. Document controller job description examples indeed. A document control training course such as the certified document controller training course is applicable in two different situations. They ensure that the architecture of a company is set up so that everything will be documented correctly. A document controller s primary role is in maintaining, overseeing and keeping uptodate records for companies in a broad range of industries. A document controller should exactly know everything about the documents and is responsible for coordinating with all departments of the company in order to assure that all documents. Document control and records management process description. Uses a crt unit to update master and control files.
They ensure the proper documents are created and signed, that all data is accurate and that documents. Organize and file current document backlog from project job packages per the companys current filing process. These descriptions are quite essential for the purpose of managing the people of an organization. He shall ensure that the data and files received are correct. This process description was compiled based on industry consensus on a standard process for document management.
Other duties and responsibilities of a document controller include printing out and distributing project documents to managers, vendors and team members. Document controller june 2008 present responsible for establishing and maintaining a effective document control systems. In todays highly technical world, a document controller has the responsibility of managing documents and using document management software both for organizational purposes as well as privacy purposes as needed. Document controller user guide free software beginners. Job purpose responsible for document controlling and data processing operations in the department project in accordance with the qms plan and relevant work instructions.
Your job description is the first touchpoint between your company and your new hire. This discussion is aimed at folks hiring document controllers and should be useful for document. Document controller job description document controllers manage and oversee documents for a particular project or for an entire organization. Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability. Documentation assistant job description career trend. A document controller maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored. Document control specialist resume samples jobhero. The answer to this question speaks to any prior experience the prospective document controller might have and how that experience might be useful to your company. Experience in using document control and management systems uploading documents, transmitting documents to third parties, distribution of documents, general adhoc printing.
Budget control officer responsiblities note all documentsinstructions in red can be accessed on the accounting and budget webpage. They scan, image, organize and maintain documents, adhering to the companys document lifecycle procedures, and they archive inactive records in accordance with the records retention schedule. How to write a document controller job description. However, the term is used more generally in fields such as engineering. Document controller is a person who manages all the documents of an organization for a project or a whole organization. This free document controller job description sample template can help you attract an innovative and experienced document controller to your company. Document controller cv samples document controller cv formats. Document controllers working in construction companies ensure that project documents follow the companys standards, stay maintained and. Responsibilities a document controller sends, receives, distributes and tracks documents. A document controller maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored a document controller coordinates with the different departments within an organisation and ensures that documents are kept in the right location and are accessible to all internal services.
Document controller cv samples document controller cv formats document controller cv samples 101712 objectives to gain the position of a document controller where my professional experience can make extensive contribution towards the growth and benefit of the organization. Implement and maintain document control processes and procedures develop and maintain the document management system manage all flows of documents either in electronic form or on paper support ensure document management. Take charge of all document identification, classification, and filing. Document controller jobs in ilford in february 2020. Provide coordination and monitoring of resources to. Document controller jobs in malaysia, job vacancies. May 20, 2015 document control is a profession and a job role that is now widely implemented in various activity sectors. All documents will be recorded with pdf and native files formats. As a document controller, you will be in charge of all controlled documents for our company, making sure everyone is on the same page when they need to be. A document controller also updates and disseminates documents to personnel and other stakeholders. Document control specialists store, manage and track company documents. Next, outline the required and preferred skills for your position. Opsource hiring document control specialist in greenville. This may include education, previous job experience, certifications and technical skills.
Document controller jobs in bromley in february 2020. Work with documents and records across various departments, including human resources, marketing and construction. Set up an electronic library system for the management of technical documentations develop and maintain document control. Document and communicate responsibilities, goals, and. May 20, 2015 there are many different job titles in the document control discipline, and it sometimes gets really difficult to understand what they entail if you have not read it already, we first recommend that you have a look at the document controller job description article, which will tell you what exactly is a document controller. They ensure that accurate information is distributed throughout an organisation, on time, to the people who need it. One of the best jobs that are more rewarding is the controller. In todays highly technical world, a document controller has the responsibility of managing documents and using document management software both for. Document job responsibilities job responsibilities are best documented and outlined in job descriptions.
Make sure to add requirements, benefits, and perks specific to the role and your company. We are looking for a document controller to prepare, manage and file documents. Document controllers manage and oversee documents for a particular project or for an entire organization. Aug 01, 2017 document control in construction sites course in arabic lesson 5 dc responsibilities islam mohamed yousri hassan. A document controller coordinates with the different departments within an organisation and ensures that documents are kept in the right location and are accessible to all internal services. With millions of people searching for jobs on indeed each month, a great job description can help you attract the most qualified candidates to your open position. Assess completeness and accuracy of attached documents and prepare soft copies. Controllers may also be in charge of answering any questions related to a specific file. Implements and directs documentation procedures in storing, updating, and distributing engineering documents. To support the iter document control section in all matters related to the. Create and manage document hierarchy and process systems. Document control manager manages the document control department to ensure that processes comply with internal procedures and regulatory requirements.
Safekeeping of company circulars, safety bulletins, memos and letters electronically. A document controller shall make the separate log or register for different categories like logs of method statement, log of drawings, log of material submittal etc. The updated logs shall be sent to all concerns staff every end of the week. Performs all computer operationencoding as instructed by my immediate. Maintain updated records of all approved documents and drawings and their distribution clearly.
Jun 27, 2018 other duties and responsibilities of a document controller include printing out and distributing project documents to managers, vendors and team members. Document controllers are involved in managing and overseeing the documents of a particular project or for the whole organization as such. Document controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. In addition to basic job history, the document controller. They scan, image, organize and maintain documents, adhering to the companys document lifecycle procedures. Document controller is responsible for the organization and coordination of documents. Although the term management implies that information is controlled from the top of the organization, an effective document. Document controller job description, duties, roles and. As document controller responsible for supporting in analyzing, organizing and managing document management processes and activities. Get instant job matches for companies hiring now for document controller jobs in ilford like site administrator, support administrator, administrator and more. The document controller is in charge of the control and of the daily management of documents on a project in a department in a company their typical activities include.
Oversee receipt of emails and ftp files and provide document control services. The type of organization decides the duties of these controllers, but the general tasks mentioned in the document controller resume include ensuring proper documentation. A few of the main duties of a document controller are updating crucial procedures, ensure all documents. Document controller cv samples document controller cv formats document controller cv samples 101712 objectives to gain the position of a document controller where my professional. Ensure that all controlled quality documents related to the project are maintained to the latest issue, and that these documents. Check promptness and approval of documents, and ensure their timely turn over.
A document assistant job title varies somewhat across industries. Document controller job description template workable. Document control analyst i develops policies and procedures for recordsdata management system. Apr 20, 2020 a document controller is typically responsible for handling and organizing various documents and files at a company, which can include both physical paper documents and electronic digital document files. Checking for accuracy and editing files, like contracts. The document controller is in charge of the control and of the daily management of documents on a project in a department in a company. Provide services related to collection of datainformation, dissemination, sharing and access to various corporate datainformation available in the network. We are looking for a document controller to prepare, manage and file documents for one of document controller responsibilities include. Record files into edms according to transmittal numbers, and disseminate according to matrix. The document controller responsibilities include typing contracts, archiving files, and ensuring all team members have access to necessary documentation. Organize and file current document backlog from project job packages per the companys current filing.
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